How it works

RW Elephant is mighty inventory management software for your event rental business. Our cloud-based software-as-a-service allows you to access all of your inventory and orders anywhere you can get online.

Dependable Inventory Tracking

Add items, pictures, measurements, descriptions, and tags. Your searchable inventory database will make finding just the right piece for your customers easy-breezy. Check pricing and availability quickly. Your Inventory Manager is going to love you for it.
Proposals & Orders are a Cinch

Create orders, add customers, never double-book, and present professional proposals in a snap. Turn those proposals into confirmed orders quickly and track payments without extra work. The Sales Team will pat you on the back.
iOS Companion App

Access your RW Elephant account from anywhere with our iOS app. Create new Items right from your phone. Build Wishlists on the fly. Edit Orders on-the-go. Learn more about the app.
Online Inventory Gallery

Share your inventory with one click. Show your customers what you have as soon as you have it using your easy-to-update Online Inventory Gallery (with options to customize via our API or Wordpress plugin!). Your Customers can even jumpstart the order process with our Online Wishlist Creation Tool.
Accept Payments & E-Signatures Online

Integrated Credit Card Processing saves you time, money, and helps you collect more payments. Online Payment Pages and Autopay Features allow you to get paid even while you’re sleeping.
Report in a Snap

Find out which Items are most profitable. Send the Accountant your numbers lickety-split. See the upcoming delivery schedule hassle-free. With our Reporting Features, running your Rental Business has never been more fun.
Easy Set-up

RW Elephant is built to be intuitive right from the start. Get up and running quickly and easily so you can simplify your life, take back control of your company, and grow your Rental Business in a jiffy.

Ready to see what RW Elephant can do for your rental business?

Start my 14-day free trial

“We honestly don't know how a busy rental company could possibly run efficiently without an invoicing and inventory program. Having this program prevents mistakes, especially double-booking, which can be devastating to a customer. We love RW Elephant!”

Sylvia Asmussen Madam Palooza

“RW Elephant is SO efficient and it gives me the comfort of knowing that I will never double book an item (which is everything in this world). I absolutely cannot imagine running my business without it.”

Maggie Farrell Maggpie Vintage Rentals

“We love you guys! The software is so easy to use, we've never double booked anything and you are so giving with your knowledge about the boutique rental business. Its been a huge help.”

Sara Hill Wander

“RW elephant has made our business so much easier to manage. Don’t ever have to worry about overbooking. The staff is very responsive to any help requests”

Judi Powers Embellish Vintage

“I would have to say the visual invoice is the feature I like the most. The fact that a customer can have an invoice almost as a mood board is invaluable to them.”

Lucy Marshall Vintage Patina

“I found I could keep things organized, not overbook my rentals. I could track all my contracts, income and what pieces were making me money and which ones weren't. I didn't have to build my own templates or excel grids. Unbelieveable invaluable system. I am so grateful to have been a part of RW since the beginning. It is truly an asset to my business. I would not be able to function without it!!”

Sarah Dreher On Solid Ground Vintage Rentals

Access Anywhere

RW Elephant is hosted software-as-a-service. You’ll be able to access it from anywhere on any computer (Mac or PC). Want to check in from the beach? Done! Have a salesperson working from home? No prob! Stay on the same page without the limitation and expense of an in-house server or single-platform system.
Scalable for Business Growth

Set yourself up for success with software that works just as well for a team as it does for a one-woman-shop. RW Elephant has plans to fit your budget and grow with your rental business as your needs change.
Frequent Updates

We aren't content to leave well-enough alone. We're constantly coming up with new ideas, implementing feature requests from our users, and pushing to make RW Elephant better and better.
Calendar Subscriptions

Behold your empire at a glance. View all your orders, delivery times, and pick-up windows in one place with Calendar Subscription URLs.
Automatic Back-ups

We back-up your data so you don’t have to worry. What’s the use in having software to make your life easier if you can’t trust it? With R.W. Elephant, you know he’ll never forget.
Customer Service

Get help when you need it with tons of access-anytime Support pages and tutorials. Add to that the fact that RW's friendly team is just an email away. It's a recipe for happiness.