RW Elephant 201


The Kits feature within RW Elephant allows you to group multiple Inventory Items together. For instance, if you want to sometimes rent Chair A, Chair B, and Table C together as a group, you can create a Kit for just those items. This Kit can have its own Rental Price (higher than, equal to or lower than the sum of the individual pieces). RW Elephant will determine the quantity of your Kit based on the available quantities of the components.

You may want to use the Kits feature to create groups of items that go together in your tent packages, for a set of dinnerware, or with an item that can be skinned in different colors.

Here is another example of a Kit: 

2 Babar Chairs + 1 Nono Couch = Sophisticate Lounge Set

Create a Kit

To create a kit, click on the “Items” icon in the upper left corner of your browser window.

In the left column select the category in which you’d like to create this kit.

In the items column click the funky looking asterisk (our Kit symbol). It’s to the right of the (-) button.

You’ll see a “New Inventory Kit” item appear. Select it.

From here you’ll click the green “Edit Item” button.

Enter the name for the Kit.

Click on the “Kit Items” tab.

From here you can drag and drop any items you want into the kit.

The quantity of each Item should be the amount needed to create one Kit. 

For instance, if you have 100 Dumbo Chairs but only use 2 of them in the Kit, then change the quantity of the Dumbo Chairs to 2 by double clicking on the quantity field.

At the bottom of the list you’ll see a tick box that says “Add Item Prices to determine Kit Rental price”. If you click this the Rental Price for the kit will automatically be equal to the sum of all of the Items in the Kit.

However, if you want to offer the kit at a different price than the sum of the parts, don’t tick the box and enter your own Rental Price on the “Details” tab.

The Kit’s price can be changed manually on an order by order basis.

By default, the Kit will be taxable. To manage an Item’s tax settings, head to the Item Settings icon next to Item name. 

Leave “Apply primary sales tax” ticked unless the Kit should not be taxed.

Click the blue “Confirm” button.

If you wish, tick “Display in Public Gallery” in the bottom right corner to show this Kit off to the world.

To add images to your kit, navigate to the “Images” tab. Here you can Drag and Drop photos to display your items when they are set up as a kit. 

Click the green “Save Item” button.

A great part of this feature is that when you drag and drop this kit onto your order’s line items it will automatically deduct the individual items in the Kit from your overall quantity of that item. Likewise if you don’t have enough of an item to complete the Kit it will not let you add the Kit to the order.

Yay for no double bookings!

Item Kit Usage

Find out if an Item is in any Kits through the Item’s Usage tab. 

If the Item is part of any Kits, there will be a note at the very bottom of the Usage tab stating “Used in the following kit:” 

This is helpful if the Item becomes damaged and needs to be replaced on any exiting Orders or Kits.

Fun (& Important) Facts about Kits:

  • A Kit’s Rental Price can be automatically calculated based on the individual prices of the Items or set manually.
  • Kit Prices can be changed on an Order-by-Order basis.
  • Kits can be duplicated just like Items. Then you can modify them as needed.
  • Once a Kit is on an Order, the Kit CANNOT BE EDITED. If you need the Kit to be different, you’ll need to create a new Kit. Duplicating (see last point) will help make this easy.
  • You’ll notice that Kits display in different formats on Invoice PDFs (shown as a single Item), Pull Ticket PDFs (separated into individual Items, organized by Category), and Delivery Ticket PDFs (shown as a group AND then broken down into individual Items).

In addition to groups of Items like lounges or themed props, Kits are also a great way to manage Items with lots of parts & pieces like a table with removable legs.

Also see our Rental Unit vs. Set vs. Kit Tutorial for more insight about when to use Kits for your Items.