Within RW Elephant, each of your Items needs to be created within a Category. You can have an unlimited number of Categories, but we think these are most helpful when they separate Items in a natural way. For instance, if you have an event rental business, you might separate Items into categories like Dining Tables, Dining Chairs, Lounge Furniture, Architectural Pieces, Lighting, Large Accessories, and Small Accessories.

If you run a rental company that exclusively does lighting, however, you may want to have categories like Chandeliers, String Lights, Spotlights, and Uplights.

Within RW Elephant, there isn’t a need to separate Items into parent categories and subcategories. Because RW is a highly-searchable database, you can find Items just by searching for the Item name or a word that is in the Description or Tags.

Items within RW Elephant cannot be in multiple categories. If you want to connect Items, you’ll want to use Tags.

For instance, you might want to use the tag “modern” for the Babar Black Couch, the Babar Red Couch, and the Horatio Brown Chair. When you search your Items with this word, all three Items will come up.

We’ll talk more in future tutorials about optimal tags as well as how these tags work in your Online Inventory Gallery. But for now, keep in mind that every Item needs a Category, each Item can only be in one Category, and you can use Tags to connect your Items to one another and enhance your search results.

“Rainbows” Kevin MacLeod (incompetech.com)

Licensed under Creative Commons: By Attribution 3.0 License